If you’ve had the pleasure of planning an event you’re aware of how much goes into it selecting the right venue as well as setting up technology and making sure that your guests feel welcome, and of course, creating a memorable event. However, there’s one thing that many of us don’t realize that events can create a massive amount of waste and consume an impressive amount of energy.
It’s about time we made a switch. Many are becoming aware that events don’t have to have a huge environmental impact. Whether you’re organizing a small team offsite or a major hybrid conference, promoting sustainable events isn’t just the responsible thing to do it’s the smart thing to do.
Why is it important to go green for your Event?
Here’s a figure that could be a surprise to you The typical three-day event with 500 guests can generate approximately 2,835 kilograms of waste and consume nearly 300,000 kWh of energy. That’s not just a big number but also an enormous chance to make improvements.
Sustainability is a concern for attendees of today. They want to know that their favorite businesses and brands are living up to the hype. When you take steps toward sustainable event planning, you’re not only helping the environment, you’re making your audience aware that your values extend beyond the stage or the screen.
Cut the clutter: Simple Waste Management Wins
Let’s begin with waste. Events can turn into a goldmine of wasteful plastics that are single-use, leftover food and printed brochures that no one is interested in, and so on. With a bit of planning the proper management of waste that is sustainable can be accomplished.
Here are some simple changes that could go a long ways:
1. Replace disposables with compostable or recyclable alternatives.
2. Instead of printed program for events instead, you can use apps or QR codes.
3. Give away leftovers. If you are working with caterers you can ask them to donate leftover food to local charities.
4. Recycling stations are a great way to encourage attendees to recycle.
The goal is progress, not perfection. Every single bit of waste you eliminate or reduce is a triumph.
How to manage energy like an expert (without having the status of one)
It’s not necessary be an engineer professional to make intelligent energy choices. Being aware of the amount of energy events consume is the first step towards changes. And when we talk about strategies for managing energy in events, it doesn’t mean sacrificing convenience or technological capabilities, it’s just about paying attention to the way you utilize them.
Here are a few easy strategies to reduce your energy consumption:
1. Look for the possibility of locating a venue that is certified sustainable or that use renewable energy sources.
2. Utilize energy-efficient equipment as well as LED lighting for displays and AV.
3. Hosting virtual or hybrid elements can reduce the need for travel and places.
4. Simple is best. The best setups use less energy.
The goal is to create a experience that is just as powerful but with less resources.
GreenUP Checklist, Your Secret Weapon
GreenUP Checklists can simplify your life when you’re not sure where to begin. The GreenUP Checklist breaks down steps for a sustainable event into simple and achievable steps for any event, whether that’s working with suppliers on environmentally friendly materials or encouraging participants to use public transportation.
This checklist is designed around the United Nations’ Sustainable Development Goals So you can be sure you’re aligned with something greater than just the event itself.
You are able to Impact the World
Promoting sustainable events doesn’t mean that you’re perfect It’s about being thoughtful. If you make one step or ten, you’re helping shift the industry of events towards something better.
They’ll remember your memorable speakers, the fun interaction and also the fact that your event was not dated or wasteful. Show your audience how caring for the environment is an integral part of your event by leading with a clear goal.